Most B2B SaaS teams pick their AI meeting tool based on transcription quality — then discover six months later that 80 percent of their CRM deal notes are still blank. The transcript existed. Nobody moved it anywhere. This guide compares Fathom, Fireflies, Otter AI, and tl;dv on the criteria that actually change team behaviour: free tier limits, automatic CRM sync depth, and what each tool pushes to HubSpot or Salesforce without a human in the loop.